USPS Form 1583 guide review
PREVIEW · Empty reference only. No signatures, ID entry, uploads, approval or activation.
USPS Form 1583 · Client completion guide
Linked official blank: June 2024 · Instructions version 1, October 6, 2026
These accompanying instructions match the linked June 2024 form. The official PDF remains unchanged; any owner-supplied replacement will be reviewed separately.
Before you start
- Confirm the CMRA delivery address and your assigned PMB with staff. Have your actual home address and business details ready.
- Prepare two distinct, current acceptable IDs for each applicant and any separate pickup designee: one photo ID and one address ID, with copies of both.
- Decide who receives mail, whether a separate person may collect it, and where physical mail or email scans will go.
- Arrange the permitted signature witnessing or notary process before signing. Do not enter identity details into a public example or an assistant.
Client / applicant
Complete your applicable sections and supply both IDs. Leave section 14 and the notarial certificate to the appropriate professional.
CMRA staff
Confirm sections 1–2, verify identities, recipients, destinations and signature evidence, and complete the CMRA-only fields as applicable. Review before activation; submission is not automatic approval.
Notary
On the notary route, complete only the page 2 notarial certificate/seal. Notarization does not make the notary a pickup designee or CMRA employee.
| Section | Who completes it | What to provide / when it applies |
|---|---|---|
| Section 1 | CMRA staff | Staff supply or confirm the date PMB opened/closed. Do not invent an opening date or enter a closing date for a new mailbox. |
| Section 2 | CMRA staff | Staff supply or confirm the official delivery street address, assigned PMB number, city, state and ZIP + 4. Do not use an unassigned or example PMB. |
| Section 3 | Applicant | Select Business/Organization Use or Residential/Personal Use. This choice determines sections 7 and 12 and separate-form requirements. |
| Section 4 | Applicant | Enter your legal name, contact details and actual street home address, including apartment if applicable. Your home address must match the address ID in section 9; do not substitute the CMRA address. If court-ordered protected, follow 4k and attach the court order securely. |
| Section 5, 10, 11 | Applicant · only if designating a pickup person | Complete only for a separate individual you authorize to pick up mail. Enter that person's legal name, contacts and actual home address in 5, photo ID in 10 and separate address ID in 11; attach both ID copies. The address in 5 must match 11. A CMRA employee acting for the agency or a notary witnessing your signature is not this pickup designee. |
| Section 6 | Applicant · conditional | Complete when PMB mail will be transferred, mailed, shipped or emailed to another address. Include the applicable destination/contact details; email scans count too. Confirm planned destinations with staff, even if no physical forwarding is requested. |
| Section 7 | Business/organization applicant | Complete business name, type, street address, telephone and place of registration. Place of registration means county/state for domestic entities or country for foreign entities (footnote 8). An officer must sign section 13 and supply their title (footnote 14). |
| Section 8, 9 | Applicant | Record one acceptable photo ID in 8 and a separate acceptable address ID in 9. Attach copies of both. The address ID must contain the home address entered in 9 and match section 4. |
| Section 12 | Applicant · additional recipients | Business/organization: list members receiving mail; each must present two valid IDs to USPS upon request. Residential/personal: a parent or guardian may list a minor's name without the minor's ID. Each adult residential user needs a separate Form 1583; listing an adult here does not replace their form. |
| Section 13 | Applicant / business officer | Sign and date using the witnessed or acknowledged process below. A business officer also supplies their title. An ordinary typed signature or uploading a signed PDF alone is not sufficient. |
| Section 14 | CMRA / authorized employee only | Client: leave blank. Only the CMRA agent or authorized employee completes this signature/date field when required for the witnessing route. A notary does not sign here as the CMRA or replace the CMRA's role; staff confirm applicability under the official instructions. |
| Section Page 2 notarial certificate / seal | Notary only · notary route | Only the commissioned notary completes the certificate, signature, commission expiry and seal when the notary route is used. The notary is not your mail-pickup designee and the notarial certificate is separate from section 14. |
Two IDs — not the same document twice
Use the official choices below (8e/10e and 9g/11g). Footnote 9 calls for a government-issued photo ID; staff must verify the chosen document against USPS requirements. A driver's/nondriver's ID may serve as photo OR address ID, never both for the same person. Address evidence must contain the actual home address. Utility bills, credit cards and Social Security cards are not listed accepted options on this revision.
Photo ID choices · 8e / 10e
- U.S. State/Territory/Tribal Driver's or Nondriver's ID Card
- Uniformed Service ID
- Passport
- Certificate of Naturalization
- U.S. Access Card
- Matricula Consular
- U.S. Permanent Resident Card
- U.S. University ID Card
- NEXUS Card
Address ID choices · 9g / 11g
- U.S. State/Territory/Tribal Driver's or Nondriver's ID Card
- Current Lease
- Home or Vehicle Insurance Policy
- Mortgage or Deed of Trust
- Vehicle Registration Card
- Voter Card
Signature in section 13 — choose an authorized route
Sign or confirm your signature in the physical presence, or virtual presence with real-time audio AND video, of the CMRA Agent or its authorized employee. Alternatively, acknowledge your signature in that physical or real-time audio/video presence of a notary commissioned in a U.S. state, territory, possession or the District of Columbia.
A typed signature, prerecorded video, or uploaded PDF alone does not meet this witnessing/acknowledgment requirement. Arrange the process with staff; this guide does not provide a signing or remote-notary service.
The form's page 2 note says the agent completes 14a/14b “if necessary (i.e., if the agent is the witness).” Clients leave 14 blank; staff determine the appropriate completion. A notary completes the separate page 2 certificate, not section 14.
Empty example · no personal information
- Section 2 · delivery address / PMB
- Not entered — staff confirmation required
- Section 4 · legal name / home address
- Not entered — use your verified details privately
- Sections 8–11 · ID details
- Not entered — copies supplied privately
- Sections 13–14 / notarial certificate
- Unsigned — appropriate witnessed process required
Secure submission and review
Use Document Safe, unlock your session and select your own authorized business. Upload the completed form and both ID copies privately under the appropriate category. Never send them by ordinary email or upload them into this public guide.
Staff/provider identity and signature review must be completed before service activation. CMRA staff handle the USPS-required registration and retained copy; uploading here does not automatically submit to USPS, approve the form or activate a mailbox. Confirm corrections with staff and update the application when required information changes.
Official sources: USPS PS Form 1583 · USPS signature clarification, April 18, 2024. USPS requirements control; this guide is separate from the official form.